Calder Freight
Invoice agent
3.4 mo
to pay back
2,100 invoices a month, matched to purchase orders. Anything over $10,000 still goes to a person.
6 weeks
to go live
96%
handled with nobody
140 people
Client size
Logistics
Industry
The challenge
Three people spent most of their week matching invoices to purchase orders by hand. At 2,100 invoices a month, duplicates and small overcharges slipped through, and month-end ran late.
What we built
We started with a five-day audit, then trained one agent on Calder’s contracts and rate cards. It matches each invoice, posts the clean ones and stops above $10,000. For five weeks it worked next to the team, and a person approved every posting.
What happened
It now handles 96% of invoices with nobody, gives the team 61 hours back each month and paid for itself in 3.4 months. In its first 90 days it caught three errors that would otherwise have been paid.
61 hrs
back each month
6 weeks
to go live
96%
need nobody
3
errors caught in 90 days
From the log
$18,600
Approved
$612
Posted
$8,300
Caught
Maya Ellis
Operations director
